As the season summer heat hits Pennsylvania this week, the annual renewal of apportioned registration heats up along with the temperature. As always, the deadline in Pennsylvania for most renewals is May 31, but it is to your advantage to renew sooner rather than later to ensure that your paperwork can be processed before the deadline. PMTA can help you with this process. If you need assistance, please contact us.

If coming to PMTA for your apportioned renewal, please be aware of the following:

PMTA hours for the apportioned process are 10:00 am to 4:45 pm. (Because staff make daily visits to PennDOT each morning, slight variations may occur.)

Please be sure that you bring the following with you:

• Completed renewal application
• Current insurance information
• Stamped 2290 Schedule 1 form for the tax period July 1, 2023, to June 30, 2024
• Current and valid driver’s license
• Total miles driven per state for the period July 1, 2022, to June 30, 2023

Rolling Apportioned Registration

PennDOT has recently implemented a significant change with apportioned registration of which members should be aware. Due to a bill signed into law in 2022, which was supported by PMTA, PennDOT now provides rolling deadlines for apportioned registration. For new accounts this means their expiration date will be 12 months from the account start date.

If your fleet has a May expiration, you may now elect to change your fleet’s expiration month. This option to change your fleet expiration date is only available during the 2024-2025 apportioned registration renewal period. 

Proof of Residency for New Accounts

Carriers should be aware that PennDOT has been strictly enforcing requirements related to residency when setting up new apportioned accounts and changing addresses to prevent incidences of fraud in the industry. Be aware these verification requirements will delay the process if the proper documentation is not provided.

All Proofs of Residency or documents that Establish Place of Business must show the exact name and address listed on the apportioned registration application. All applicants must provide a valid legible front and back copy of their driver license.

If the applicant is a business, they must provide verification that the business is registered with the Pennsylvania Department of State (a copy of the business’s corporate documents) in addition to at least three of the following:

• Electric, gas, oil, water, or sewer utility bill
• IRS Heavy Vehicle Use Tax (HVUT) IRS Form 2290, Schedule 1 Payment Receipt
• Federal, State, or County Tax Filing
• Mortgage documents.
• A current municipal government certification of business
• Pennsylvania Vehicle Certificate of Title or Current Registration Card (except for the vehicle(s) currently being titled or registered)

If the applicant is an individual, at least three of the following must be provided:

• Most current personal income tax filing (Federal or State)
• Mortgage document/residential lease agreement.
• Current county-issued weapons permit
• Gas, electric, water, or sewer utility bill
• Pennsylvania Vehicle Certificate of Title or Current Registration Card (except for the vehicle(s) currently being titled or registered)
• IRS Heavy Vehicle Use Tax (HVUT) IRS Form 2290, Schedule 1 Payment Receipt
• Pennsylvania IFTA Cab Card

Applicants should be aware that additional information may be requested to meet the satisfaction of PennDOT.